The ASONE Music Education Hub (ASONE Hub), part of ASONE Perform CIC, is committed to protecting and respecting your privacy.
Why do you need my information?
You have asked us to provide you with a ASONE Hub service, so we need your name and contact details in order to set you up on our system. We also require your child’s name, school, date of birth, emergency contact details, as well as important information about their health and needs in order to keep them safe when participating in our activities.
Who will control my data?
The Data Controller for all the information you provide on any of these forms is the ASONE Music Education Hub.
How we will use the information about you
The information will be used to provide you with the ASONE Hub service requested. The ASONE Hub will always comply with the General Data Protection Regulation and the Data Protection Act.
Who will we share the information with?
We will only use this information to enable you and your child to access services provided by ASONE Hub as you had requested. The information will be accessed by the Hub admin team as well as the music leaders involved with the activities (who are all DBS checked). Whenever your consent to share your information is required, we will always ask you and clearly explain why we are asking.
Your data will be held on our secure network and premises. Access to your information will only be made to authorised members of staff who are required to process it for the purposes outlined in this privacy notice.
Our music leaders who are involved in delivering the activities will also maintain the same levels of security that we do which are set out in the contract we have with them.
Photography and Video
We will always ask your permission or obtain your record of consent before taking and using any photographs or videos which may be used to help promote ASONE Hub
Will we share information without consent or knowledge?
In the following circumstances, the law allows information to be shared without your consent or knowledge:
7.1 To aid in the prevention and/or the detection of crime.
7.2 If your behaviour constitutes a serious risk of harm to others, including any changes to whom you may have access.
How long will you keep this information for?
We will only retain your personal information provided for the duration of service provision, after which time it will be destroyed in a secure manner. Financial records will be retained for 7 years.
What are my data rights?
Your personal information belongs to you and you have the right to:
Be informed of how it will be process
See what information we hold about you
Request that any information that is incorrect or incomplete to be amended
Request that your information be deleted (where we do not have a legal requirement to retain it)
Withdraw your consent or restrict how it is used
Not be contacted for marketing purposes
If you wish to exercise these rights, please contact the ASONE Hub office
If you are unhappy with how the ASONE Hub has handled your information, please contact Information Commissioner's Office - https://ico.org.uk